INTEGRATED BAR OF THE PHILIPPINES PRIVACY CONSENT FORM
The MyIBP application (“MyIBP App”) is a centralized mobile platform which consolidates the existing services and prospective programs offered by the Integrated Bar of the Philippines to its members. The MyIBP App provides a convenient and accessible way for our members to:
a. Communicate with each other;
b. Seek out members in specific fields and specializations;
c. Learn about, participate in and settle payments for, IBP-sponsored events, programs, activities, and publications;
d. Access IBP services such as the issuance of identification cards and payment of membership dues; and
e. Consolidate IBP-related transactions under a single digital wallet.
A. AUTHORIZATION TO VERIFY YOUR IDENTITY
Downloading and using the MyIBP App is purely at your option. However, should you choose to register and be part of this platform, we need your consent to verify and validate your identity as a bona fide member of the IBP with our existing database using the initial data you’ve provided us. This is to protect you from identity fraud and other risks to your privacy and security.
B. SCOPE OF PERSONAL DATA PROCESSING
Upon verification of your identity and during the registration proper, we will collect and process the following categories of personal data from you:
a. Your contact information, including telephone and mobile phone numbers, residential and business addresses, and e-mail addresses;
b. Educational history such as your law school alma mater and date of conferral of your law degree;
c. Personal details such as gender, civil status, and date and place of birth; and
d. Professional details such as your fields of specialization, occupation or employment, memberships in private and public legal institutions, date of admission to the Philippine bar, and your roll number.
Apart from these, the platform allows you to limit access to your other personal data to provide you with reasonable means to maintain your privacy.
The personal data you provide will be used for the purpose of facilitating the functions previously mentioned as well as to serve as a way for the IBP to update your information in our database
In addition, the MyIBP App collects certain technical information such as but not limited to your device’s Internet Protocol address, the type of mobile device, the version of the operating system of your mobile device, the time and date of use, and the time spent on the sites and pages visited on the Platform. This information is collected to ensure security in access and help us improve and personalize your user experience.
C. DATA SECURITY
The MyIBP App is owned and controlled by the IBP. However, we engaged third-party service providers help design, operate, maintain and support the platform. Nevertheless, we have taken appropriate measures to prevent risks of unauthorized access to your personal data when using app. This includes appropriate and reasonable physical, technical and organizational measures in compliance with the requirements of applicable privacy laws and regulations.
D. RECIPIENTS OF PERSONAL DATA
With respect to the third-party service providers we engaged to design, operate, maintain and support the platform, we ensure that they are contractually obligated to comply with the requirements of applicable privacy laws and regulations. Otherwise, we will not disclose any of your personal data to any third party without your permission unless we are compelled or required to do so by applicable law, rules or regulations, or by order of a court of competent jurisdiction or a regulatory agency.
E. PERSONAL DATA RETENTION AND DISPOSAL
Your personal data will only be retained only for as long as is necessary for the fulfillment of the declared, specified, and legitimate purposes provided above, or when the processing is relevant to such purposes, strictly in accordance with our records retention policy. After which, your personal data shall be disposed or discarded in a secure manner that would prevent further processing, unauthorized access, or disclosure to any other party or the public, or prejudice your interests.
F. YOUR RIGHTS AS A DATA SUBJECT
i. The Right to be Informed – We honor your right to be informed of the purposes, scope and methods of personal data processing involved in your registration into and use of the MyIBP App. Please note that the platform is evolving and may soon include other programs and services which we previously did not contemplate. This could involve changes to the purpose, scope and method of personal data collection and processing relative to your use of the platform. To this extent, we shall endeavor to inform you of any such changes and, when necessary, obtain your consent should you wish to participate in such new programs and services.
ii. The Right to Object - You have the right to object to the further processing and disclosure of your personal data at any time. However, this may affect your continued membership in and use of the MyIBP App.
iii. The Right to Withdraw Consent Anytime - You have the right to withdraw your consent at any time. However, this may affect your continued membership in and use of the MyIBP App.
iv. The Right to Access, Erasure and/or Blocking - You have the right to request for a copy of any of your personal data processed under this consent form. Furthermore, you have the right to have it corrected if you think it is inaccurate or incomplete, subject to the submission of sufficient proof. You have the right to suspend, withdraw or order the blocking, removal or destruction of your personal data should you: (a) discover that it is incomplete, outdated, false, unlawfully obtained, used for an unauthorized purpose, no longer necessary for the abovementioned purposes; (b) withdraw your consent thereto; or, (c) discover violations of your right as a data subject.
G. DATA PROTECTION OFFICER
If you have any questions, concerns, objections about this instrument, you may contact us directly through the following:
|Data Privacy Officer:||Atty. Jose Gerardo A. Medina|
IBP Building, No.15 Doña Julia Vargas
Avenue, Ortigas Center, Pasig City,
By signing up, you explicitly make the following representations and warranties:
1. That you expressly consent to and authorize us to directly validate your identity against the IBP database;
2. That you have fully read and understood the terms of this consent form including the scope of personal data processing involved in the said platform and that you freely and voluntarily express your consent and conformity thereto; and
3. That you are who you represent to be on the MyIBP App and that you retain full and sole responsibility over the truthfulness and accuracy of the personal data you provide about yourself.